🩹 Accident and Incident Reporting Policy Template

Accident, Incident & RIDDOR Reporting Policy Template (UK)

Approx. 8 pages · 15 sectionsBranded PDF + editable WordLast reviewed: 1 October 2026

Explains what must be reported, how and when, including RIDDOR notifications to the HSE, investigation, corrective actions and record keeping.

Who needs it

Every employer. RIDDOR requires certain workplace injuries, diseases and dangerous occurrences to be reported to the HSE.

Where it comes up in a PQQ, SQ or PSQ

Under the Procurement Act 2023, supplier selection uses the Procurement Specific Questionnaire (PSQ) plus each buyer's own conditions of participation and quality questions. Typical questions this policy supports:

• ●"How many RIDDOR-reportable incidents have you had in the last three years?"
• ●"Describe how accidents and near misses are reported, investigated and learned from"
• ●Requests for your accident book and incident investigation arrangements

• – Supports health & safety sections of selection questionnaires
• – Buyers often ask how incidents are reported and investigated

What's inside

The full accident, incident & riddor reporting policy runs to about 8 pages (including the branded cover and document control page) across 15 sections:

1. Purpose
2. Scope
3. Roles & Responsibilities
4. Definitions
5. Reporting Requirements (Internal)
6. RIDDOR – External Reporting Requirements
7. Initial Response & Making the Area Safe
8. Recording of Accidents & Incidents
9. Investigation & Root Cause Analysis
10. Corrective & Preventative Actions
11. Communication, Learning & Feedback
12. Confidentiality & Data Protection
13. Training & Awareness
14. Monitoring, Trends & Review
15. Review

Key points covered

• ✓What must be reported
• ✓Immediate actions
• ✓Internal reporting and the accident book
• ✓RIDDOR notifications and timescales
• ✓Investigation and corrective actions
• ✓Records
• ✓Review

Every document carries your logo, company name, version number, approval signatory and next review date, in branded PDF plus editable Word.

UK legislation, standards and guidance it references

• RIDDOR 2013
• Health and Safety at Work etc. Act 1974
• Social Security (Claims and Payments) Regulations 1979 (accident book)

Excerpt preview

[Your Company Ltd] (“the Company”) is committed to ensuring that all accidents, incidents, near misses and dangerous occurrences are reported, recorded, investigated and, where required, notified to enforcing authorities. The aim of this Policy is to: This Policy applies to: It covers both:

How to adapt it

1. Read every section and remove anything that doesn’t reflect how your organisation actually works.
2. Complete the bracketed [ADAPT] prompts with your own arrangements, people and data.
3. Have the policy approved and signed by a director or equivalent, and communicate it to staff.
4. Keep evidence that you follow it, and review it by the date shown.

Accident, Incident & RIDDOR Reporting Policy FAQs

Free guides

• Health and safety policy for tenders: what buyers expect
• CHAS, Constructionline and SafeContractor: policies and documents checklist
• SSIP policies explained: what an SSIP assessment checks

General information, not legal advice. Requirements differ between buyers and change over time; always check the tender documents.