Emergency Procedures Policy Template
Emergency Procedures Policy Template (UK)
Approx. 8 pages · 15 sectionsBranded PDF + editable WordLast reviewed:
What is a emergency procedures policy and who needs one?
An emergency procedures policy sets out how your staff respond to serious and imminent danger such as fire, injury, gas leaks or security threats, including evacuation, first aid, contacting emergency services and following client-site procedures. Employers must have such procedures, and buyers of on-site services ask how your staff will respond.
Sets out emergency roles, raising the alarm, evacuation, first aid, incidents on client sites, communication and post-incident review.
Why buyers ask for this
Employers must have procedures for serious and imminent danger, and buyers commonly ask how your staff would raise the alarm, evacuate and respond to emergencies, especially when working on their sites.
Who needs it
Any employer. Buyers of on-site services often ask how your staff respond to emergencies at their premises.
Where it comes up in a PQQ, SQ or PSQ
Under the Procurement Act 2023, supplier selection uses the Procurement Specific Questionnaire (PSQ) plus each buyer's own conditions of participation and quality questions. Typical questions this policy supports:
- "Describe your emergency procedures for staff working on our premises"
- Health and safety questions on first aid provision and fire evacuation
- Business continuity questions on responding to serious incidents
- – Supports health and safety and business continuity questions
What's inside
The full emergency procedures policy runs to about 8 pages (including the branded cover and document control page) across 15 sections:
- Purpose
- Scope
- Roles & Responsibilities
- Emergency Planning Principles
- Types of Emergencies Covered
- Site-Specific Emergency Plans
- Raising the Alarm & Initial Response
- Evacuation Procedures
- Medical Emergencies & First Aid
- Dangerous Substances, Fire & Environmental Incidents
- Incident Reporting, Investigation & Communication
- Training, Drills & Testing
- Interface with Business Continuity
- Records & Documentation
- Review
Key points covered
- Emergency roles and contacts
- Raising the alarm and evacuation
- First aid and medical emergencies
- Emergencies on client sites
- Communication and escalation
- Post-incident review
Every document carries your logo, company name, version number, approval signatory and next review date, in branded PDF plus editable Word.
UK legislation, standards and guidance it references
- Management of Health and Safety at Work Regulations 1999 (reg. 8)
- Regulatory Reform (Fire Safety) Order 2005
Excerpt preview
[Your Company Ltd] (“the Company”) is committed to responding to emergencies in a prompt, safe and coordinated manner to protect people, property, the environment and business continuity. The aim of this Policy is to: This Policy applies to: This Policy should be read alongside the Company’s Health & Safety Policy and Business Continuity & Disaster Recovery Policy.
Get your emergency procedures policy in minutes
£19.99 per policy, or £199 for all 39 policies. One-off payment.
Tender deadline this week? Download in 10 minutes.
How to adapt it
- Read every section and remove anything that doesn’t reflect how your organisation actually works.
- Complete the bracketed [ADAPT] prompts with your own arrangements, people and data.
- Have the policy approved and signed by a director or equivalent, and communicate it to staff.
- Keep evidence that you follow it, and review it by the date shown.
Emergency Procedures Policy FAQs
Is it a legal duty to have emergency procedures?
Yes. Regulation 8 of the Management of Health and Safety at Work Regulations 1999 requires employers to establish procedures for serious and imminent danger, and the Regulatory Reform (Fire Safety) Order 2005 adds fire-specific duties.
Whose procedures apply on a client's site?
Your staff must follow the host site's emergency arrangements. The policy covers briefing staff on local procedures at induction to each site.
How often should fire drills take place?
At least once a year is widely regarded as good practice, and more often in higher-risk premises. The policy records drill dates and lessons learned.
How much does the Emergency Procedures Policy template cost?
£19.99 per policy, or £199 for all 39 policies. It is a one-off payment with no subscription, and you download branded PDF and editable Word files straight away.
Free guides
General information, not legal advice. Requirements differ between buyers and change over time; always check the tender documents.